Forms for Organizers

Forms for Race Organizers, Training and Clinic Organizers

You must be an OMCKRA member to run these events.  Click here and join OMCKRA before proceeding.

Fill in and send these forms to [email protected].  Make sure to provide a good description of your event that is suitable for the website, newsletter and other social media promotional materials. We need to understand and be able to communicate it to our members.

These forms below may be useful to you.  Use them only after your event has received approval from the sanctioning committee.

You must report to us after your event.  These reports are for our Ministry funders and insurance providers and there are some simple but specific information that is required.  These forms below help us and you gather the necessary information.

required for all events

If, during or in relation to your event, some incident occurs, especially if medical intervention is called upon, you  must fill in and provide us with an incident report.  Use this form.  It is the form the insurance provider expects.


Organizers, send in your completed Sanctioning Request Form and EAP for your event early each year,.  The form is your agreement to become a member of OMCKRA, to follow the safety policy (which includes having all participants sign a waiver), to submit fees, counts and information on ALL participants for Ministry reporting and insurance purposes within a few weeks of your event. The Sanctioning committee reviews your application for sanctioning and will contact you if they have questions or concerns before letting you know if your event is approved.  A certificate of insurance will only be provided for events that have already been approved so wait to hear from the committee before submitting one. Use the Race Report and Race Participant information and Results forms to report after your event.  Incident reports if submitted are kept for our records and provided to the insurance provider.  

send reports to  [email protected]
send payments by e.transfer to [email protected]

Want help with your event?

Download and fill in the Sanctioning Request Form above and send it to [email protected] for committee review or contact us at [email protected]